Job Title: Administrative Assistant (Temporary Contract – 6 Months)
Hours: 8 hours per week
Compensation: $20/hour + HST
Location: Remote
Start Date: As soon as possible
Application Deadline: May 21, 2025 (or until position is filled)
Contract Duration: 6 months, with the possibility of renewal

 

About HEDR:
The Halton Equity and Diversity Roundtable (HEDR) is a collaborative of individuals and organizations working to build systemic equity, inclusion, and belonging in Halton Region. We support our members in advancing their DEI (Diversity, Equity, and Inclusion) efforts through education, dialogue, and capacity-building.

 

Position Overview:
HEDR is seeking a highly motivated and organized Administrative Assistant to join our team on a casual, temporary basis. This is an 8-hour-per-week contract role for 6 months, with the possibility of renewal. The successful candidate will play a vital role in supporting our membership program, event coordination, and basic bookkeeping tasks.

This is a remote position ideal for a self-starter who thrives in a flexible, virtual work environment and is passionate about equity, diversity, and inclusion.

 

Key Responsibilities:

• Provide administrative support for HEDR’s membership program, including maintaining contact lists, tracking member engagement, and responding to member inquiries

• Assist with logistics and coordination of virtual and in-person events (e.g., scheduling, registration, communications)

• Support basic bookkeeping duties, such as tracking expenses, preparing invoices, and maintaining financial records

• Draft and format emails, reports, and other communications

• Organize and maintain digital files and documents

• Attend and take minutes at relevant virtual meetings

• Other administrative tasks as needed

 

Required Qualifications:

• Strong organizational and time management skills

• Excellent written and verbal communication skills

• Comfortable using digital tools (e.g., Google Workspace, Zoom, spreadsheets)

• Ability to work independently and meet deadlines

• Attention to detail and accuracy

• Commitment to equity, diversity, and inclusion

• Experience with bookkeeping or financial tracking is an asset

• Prior experience in an administrative or event coordination role is an asset

 

Working Environment:
This is a fully remote role. Candidates must have access to a reliable internet connection and a quiet workspace. Flexibility in scheduling is offered, but the ability to attend occasional virtual meetings during business hours is required.

 

How to Apply:

We are committed to an inclusive hiring process. Interested candidates are encouraged to express their interest in whatever format works best for them—this could be a resume, CV, letter of intent, presentation, or any other form that highlights their interest and qualifications. Submissions can be sent directly to me at daven@hedroundtable.com.The. The deadline to apply is May 21, 2025.